looking to join an excellent team?

Receptionist and Administrator

FULL-TIME, PERMANENT

Fieldstone Law is a Burlington-based law firm providing legal services in business law, real estate, and estate planning and administration. We are currently seeking a full-time Receptionist/Junior Administrator to join our energetic, busy and very cohesive team. The successful candidate will work at the front desk, greeting clients and visitors and answering incoming calls. The ideal candidate has at least two years of experience in either reception or customer service, though we're happy to train the right person in the other area.

Applications to be sent to: admin@fieldstonelaw.ca

We hold ourselves to Bay Street standards when it comes to client service, but we deliver it with a community-focused and friendly approach. The role calls for a trustworthy and reliable individual with a strong sense of commitment, someone who can manage multiple tasks and adapt to changing priorities, including working with an entrepreneurial client base.

Diversity and inclusion are core to our values at Fieldstone Law. We welcome applications from qualified individuals of all backgrounds. We look forward to hearing from all interested candidates.

Salary range is between $45,000 and $55,000.

We thank all applicants for their interest in this position, but only those candidates selected for an interview will be contacted.

Please see below for duties and job requirements.

Duties:

  • Greeting clients and visitors and answering inquiries

  • Answering and routing incoming calls

  • Scheduling appointments and directing clients to the right person

  • Maintaining and scheduling conference rooms

  • Ordering supplies and printer toner, and scheduling equipment maintenance

  • Scanning, photocopying and filing documents

  • Collecting and routing mail and hand-delivered packages

  • Assisting lawyers and clerks with general administrative duties as needed

  • Planning and coordinating firm social gatherings, staff lunches, and additional activities as assigned by management

Job Requirements:

  • Excellent interpersonal and customer service skills to communicate effectively with clients, staff, and others

  • Ability to operate a telephone system and office equipment such as computers, printers, scanners and copiers

  • Strong spelling and grammar skills, important for taking accurate messages and drafting correspondence and reports

  • Familiarity with legal terms and various office forms and legal documents would be an asset

  • Comfortable with MS Office (email, word processing, spreadsheets) and other common software programs; a simple Excel test may be applied to shortlisted candidates

  • Ability to assist with marketing and social media organization would be an asset

  • Reliable commute or plan to relocate before starting work

Contact us.

4391 Harvester Road, Unit 5A, Burlington, ON  L7L 4X1

PHONE: 289.813.2671
FAX: 289.816.0353
info@fieldstonelaw.ca